Gilmore Lab

On-boarding Process - New Staff

File Sharing

Share Google Calendar

Google Calendar is used for gathering lab member schedules, determining meeting and data collection times

  1. New RA created a Google calendar with their class and work schedules

  2. New RA shares Google calendar with .

Create Asana Account

Asana is used for task management

  1. New RA Create an account on ASANA

  2. New RA shares Asana username with

  3. Lab manager adds new members to Gimore Lab Tasks.

Create GitHub Account

GitHub used to store and update documents

  1. New RA creates an account on GitHub

  2. New RA shares GitHub username with

  3. Lab Manager invites the New RA to the gilmore-lab repository

  4. New RA accepts the GitHub invitation

  5. Lab Manager adds the New RA as a member of the gilmore-lab team

Create Databrary Account

Databrary used as a place to store and share project data

  1. New RA creates an account on Databrary

    • Complete the first 5 tabs on the left hand side
    • When completing the ‘Request Authorization’ Tab, please request affiliate authorization from Rick O. Gilmore.

Create Discord Account

Discord used for team communication

  1. New RA creates an account on Discord
  2. Lab Manager invites New RA to Discord
    • Lab Manager logs in
    • Click on ‘Invite People’ in the ‘Gilmore Lab’ channel
    • Send the server invite link to everyone via Asana
  3. New RA accepts request

Create DataCamp Account

DataCamp used for R training programs

  1. New RA creates an account on DataCamp
  2. New RA shares email address used to sign up for DataCamp
  3. Lab Manager shares the email addresses for the semester with Dr. Gilmore so they may be added to the class.

RStudio Online

  1. New RA log into RStudio
  2. New RA Ensures that they can accss the Shared Projects

Sync RStudio On ACI and Github

-Write Instructions!

Happy Git and GitHub for the useR
Version Control with Git and RStudio
Create SSH RSH Key

Rescources for using R

https://www.rstudio.com/resources/webinars/

Using Git and R together: http://happygitwithr.com/

Human Participants Training

CITI Training

Renew every 3 years

  1. New RA completes Social and Behavioral Human Participants Training & Biomedical Human Participants Training.

  2. When completed, New RA sends completion certificate to the Lab email account, .

  3. Lab Manager uploads completion certificate to Box-Citi-Training-Certificates.

  4. Lab Manager updates the file Lab Training.

Building a Safe Penn State: Reporting Child Abuse

Renew every calendar year

  1. New RA completes Online Training: Reporting Child Abuse Training.

  2. When completed, New RA sends training certificate to the Lab email account, .

  3. Lab Manager uploads completion certificate to Box-Reporting-Child-Abuse-Certificates.

  4. Lab Manager updates the file Lab Training.

Clery Act Training

Renew every 365 days

  1. New RA completes Online Training: Clery Act Training.

  2. When completed, New RA sends training certificate to the Lab email account, .

  3. Lab Manager uploads completion certificate to Box-Clery-Act-Certificates.

  4. Lab Manager updates the file Lab Training.

Watch Epilepsy Video

  1. New RA views the ‘Epilepsy Video’. This is a DVD located in 503 Moore.

  2. Lab Manager updates the file Lab Training.

Background Check

Only Required when working with minors

  1. See the Administrative Support Assistant in Room 140 Moore Building

Update IRB Protocol(s)

  1. Lab Manager modifies IRB research protocols to add staff.

Access to facilities

Chandlee

Needed when collecting EEG or MRI data

  1. New RA completes a Facility Access Authorization Request and turns it in to the Lab Manager.

Moore

  1. Lab Manager provides the code to the lockbox outside of 503 Moore to the New RAs so they may access the lab space.

EEG Net Application Training (optional)

  1. View the ‘Hydrocel GSN Application and Care Training Video’. This is a DVD located in 503 Moore.

  2. Read the EEG Net Placement Documentation

  3. Create a training schedule with the Lab Manager.

  4. Lab Manager updates the file Lab Training.

MRI Training (optional)

  1. Complete all 5 parts of the MRI Safety Training. Follow the instructions found on the SLEIC MRI Safety Training website.

  2. Lab Manager updates the file Lab Training.