9  Lab Manager How To

9.1 Request a Room for Meeting Use

Go to the PSU Psychology Staff by Area of Support page and scroll down to the Scheduling Requests section.

Choose Moore Building and complete the Room Request form that pops up. Room 444 is our favorite for weekly lab meetings.

If another room on campus is needed, choose General Purpose Classrooms.

Participant Recruitment

FIRSt Families

We use FIRSt Families Database to gather prospective participant contacts.

Mailing Letters - Postage Forms

When letters need to be sent to participants, a postage form needs to be completed.

Go to: https://multimediaprint.psu.edu/

PSU Multimedia and Print Center
  • click the meter slip button in the top right corner.
  • click ‘Login’

Info you will need:

  • Cost Center OR
  • Task: Participant Recruitment Letters

Create a Listserv

Specific Bulk add information to come soon.

  1. Go to http://lists.psu.edu/ and log in if you have not already done so.

PSU Listserv homepage
  1. On the home page, click Mailing List Management Interface

How to Setup a New SONA Study

SONA is the PSU Psychology Department Subject Pool.

Email the project PI and the graduate student running the study

Dear [Dr. Gilmore],

Please request that [Student Name] and myself be added as a researcher to SONA.

Email: psychsonaupwc@psu.edu CC: [lab manager][student][any other PI on study]

Dear Subject Pool Administrator,

Please add my lab manager and the graduate student working on my project [Project Name], [IRB#] to the list of available researchers. Their contact information is as follows:

Lab Manager Name Lab Manager Email Address Psychology

  • [Graduate Student Name]
  • [Email address]
  • [Department]

Thank you, Rick Gilmore

Dear [Graduate Student Name],

Here is a link to the details of the subject pool: https://psych.la.psu.edu/graduate/current-students/psychology-department-subject-pool-information

Please send me the following:

  • most recent IRB approval Form
  • current consent form
  • current debriefing form.

I will need to know the following:

  • What is the Study Title used in the subject pool advertisement (if different from the IRB title)?
  • How many participants should be requested?
  • How long should the time slot be (30, 60, or 90 minutes)?
  • What is the location of the study?
  • What is the Participant Sign-up deadline? e.g. 24, 48 hours?
  • What are the Participant inclusion criteria?

I can submit a request for hours once our accounts are activated and I have all of the information above.

Please let me know if you have any questions.

Kind regards, Andrea

Lab Manager add study to SONA

Once the lab manager receives the documentation and answers to all questions above, they create a new study in SONA.

Log In

Go to: https://pennstate.sona-systems.com/

  • choose Penn State Web Access Login

    SONA Log in

  • then on the next page choose Researcher

    Select Role

How to create a study in SONA

—-more here—-

Wait for researcher approval in SONA

The PI (and maybe the lab manager and researcher) will receive a return email when the researchers are added to SONA

Add researcher to study in SONA

Once the PI, Graduate student and lab manager are added to SONA, the lab manager needs to add the graduate student to the study.

To do this complete the following steps:

  • Lab manager logs into to SONA

  • Select View and edit your studies

    My Studies

  • Select Study Info

    Study Info

  • Select Study Menu then Change Study Info

    Study Menu

  • Scroll down to view the Researcher section in Basic Study Information

  • Select researcher from the box

    Add Researcher

  • Lab manager then emails the student to let them know they have been added to the study in SONA.

Add timeslots to study in SONA

The researcher adds timeslots for the study

  • Log in as Researcher

  • Choose View, add or edit timeslots

    My Studies

  • Select Timeslots

    Timeslots

  • On the add timeslots page there are options to add a single timeslot or multiple timeslots

    Add timeslots